Fabric Approval Tracker: Record Sample Review Scope

Development reference

Identify the reference and its appearance or handling purpose. Record the qualities reviewed and leave composition or performance open where they are not established.

Colour sample

Record the physical standard and substrate. State viewing conditions in the reviewed or open-point record. A colour decision does not approve every construction or finished property.

Sample metreage

Identify the garment trial and the material’s relationship to production. Keep sewing and pressing conditions with the result. Record any change requiring another trial.

Production standard

Link the current article sample and specification revision. Name the reviewer and remaining tests or commercial conditions. A previous standard must not be replaced silently.

Bulk inspection

Identify the lot or report in the sample field and record open findings. The actual release authority acts under the order agreement. Export can include incomplete stages, clearly listed as pending decisions.

Replace a vague approved label with a scoped decision

Enter the sample stage, ID, revision and reviewer. List the reviewed attributes and separate the points still open. A colour decision may be complete while handle, garment making or performance remains pending.

Use the status that reflects the actual buyer record. The tracker does not verify the sample or authorise production. It helps another reviewer understand the evidence and the next decision without reading an entire message history.

Keep changed samples from inheriting the old status

When composition, colour standard, finish or another article attribute changes, assign the new sample its own identity and identify affected approvals. Ask the responsible reviewer whether earlier decisions remain applicable.

Retain superseded records as history. Do not relabel the new sample fully reviewed merely because it looks similar or shares an article name. The review must refer to the actual revision that will control the order.

Illustrative approval with two different reviewers

Suppose design reviewed surface and colour while the garment factory still needs a making trial. Record the accepted visual scope and the open making decision with its owner. The sample should not be presented as fully order-ready if that trial is required.

After the trial, add the actual decision and reference rather than deleting the earlier open item without explanation. This hypothetical case shows how scoped records prevent one team’s approval from concealing another team’s requirement.

Use the tracker in the sample-to-bulk handover

Check that the accepted attributes belong to one coherent final article. Link the physical production reference and required evidence to the specification and quotation revision. Identify any remaining release decision.

Export the reviewed record for the responsible parties and retain it with the project. The tracker is most useful when it shows the approved scope and pending items clearly, not when every sample is given the same broad approval status.