Fabric Specification Sheet: Compare Targets and Values

Identify the sheet

Use an internal project ID and revision. Add an article number only when it is known. Link the retained sample in the reference field. The internal ID helps organise the conversation but does not create a manufacturer article identity.

Record targets

Enter composition, weight, usable width, construction and finishing direction as buyer targets. Keep the original units visible. A target is a request, not a statement that the fabric already has that property.

Record confirmation evidence

Enter a factory-confirmed value only with an identified document or communication reference. Without that source, the value stays an unverified note. Record the confirmation under the current specification revision so an old reply is not reused for a changed article.

Define comparison conditions

Add methods, conditions and tolerances where agreed. Keep missing details open. Converting grams per linear metre to GSM needs a positive width basis in metres; the result is a calculation and does not confirm a new specification.

Export the working sheet

Build and review the table, then copy, download or print it. CSV preserves separate columns and protects text from spreadsheet formula interpretation. Keep the downloaded revision with the retained sample and update it after authorised changes.

Find the gap between a requirement and a proposal

Enter the target from the buyer’s brief without replacing it with a supplier response. Put the proposed or confirmed value in its own field and identify the supporting reference. If the value is only proposed, keep that status clear in the record.

Add the relevant method or conditions and agreed tolerance where available. The tool does not invent acceptance limits. A side-by-side comparison should reveal a discrepancy or unresolved field rather than making the two columns appear compatible by editing the requirement.

Use conversion without changing the original requirement

If a linear-weight figure needs conversion to GSM, state the width associated with that figure in metres. Retain the original number and unit. Do not substitute usable cutting width for an unrelated total-width measurement.

If the width basis is missing or invalid, leave the calculation open. The calculated output is arithmetic on your entries, not a new measurement or factory confirmation. Use the weight and width guide to check the basis before relying on a comparison.

Illustrative specification after a finish revision

Suppose a new sample has a revised finish but the sheet still contains the old sample’s confirmed width. Keep the old revision as history and request the new finished measurement. Ask the garment factory to review any cutting implication.

Do not copy the earlier confirmation into the new row without evidence. This hypothetical example shows how the sheet helps expose incompatible sample and measurement records before they enter the RFQ or order handover.

Export a sheet that can be reviewed by another person

Include the article, internal project reference and revision. Make sure supporting references distinguish sample, measurement and test records. Keep unresolved values and required next actions visible.

Review the export with the decision owner, then transfer accepted values to the actual commercial and inspection documents. The sheet is a working aid and does not itself approve an article, change a contract or verify a report.