Start with the garment
Name the end use and the fabric qualities it needs. For example, a jacket brief can identify drape, surface and pressing questions without inventing an article specification.
Keep unknown fields open
Leave unconfirmed composition, GSM, width or tolerances blank and add a question. Empty information is not a zero value or a statement that any specification is acceptable.
List each colour
Enter each colour reference and quantity with units. Mark the status as forecast, trial or intended order. Ask for quantity conditions against the actual article.
Index attachments
Give photographs and specifications stable reference IDs. Identify face, reverse and the property each illustrates. Add physical-dispatch instructions only after the receiving details are agreed.
Send the current revision
Review the CSV or build an English brief in the tool. Include project ID, revision and open questions in the message. Attach your files in your own email or WhatsApp application and send it yourself.
Fill the request without inventing missing values
Identify the garment, project and reference first. Add known composition, weight, usable width, quantities by colour, sample need, destination and required assessment. Explain unknowns in the notes rather than supplying an assumed default.
Mark the actual request stage: exploration, development, sample or bulk. A template is useful when it tells the recipient which answer the buyer needs next. The article does not become order-ready merely because the row is complete.
Review quantity and date meanings
Keep quantity units explicit and show the colour distribution. Label whether a target date concerns sample review, production, dispatch or receiving. Those distinctions affect the proposal assumptions.
Ask the response to state the actual commercial scope and any deviations. Preserve the original buyer requirement when a different value is proposed. This lets sourcing compare the reply without losing what was requested.
Use the template through the clarification cycle
Keep the project and revision in the filename and message. When clarification changes a requirement, record a revision and identify the affected fields. Retain earlier responses as history rather than merging incompatible terms into the current row.
Transfer a coherent accepted direction to the specification and quotation records. The RFQ worksheet is a communication aid; the actual quotation and order process establishes the commercial commitment.
Prepare the next decision
| Input | Decision to make | Record to keep |
|---|---|---|
| Garment | End use and qualities | Brief opening |
| Unknown | Blank plus question | Open-item list |
| Colours | Each quantity with units | Quantity table |
| Attachments | IDs and purpose | Evidence index |
| Revision | Current project version | Reviewed message |
Questions for this stage
Can I submit the file on this site?
This release provides local preparation and contact links. Attach and send the worksheet through your own communication application.
Should a target be marked confirmed?
Only when an identified factory reply or document confirms it.
Can a quantity forecast be included?
Yes. Mark its planning status clearly and ask for the applicable conditions.
Can I send the template before choosing a fabric?
Yes, as an exploration or development request with the garment, mandatory constraints and open points clearly stated. Ask for a suitable sample direction and proposal assumptions.
What should I do with a changed supplier proposal?
Keep it separate from the original target, record the deviation and ask the responsible buyer whether it is acceptable. Update the requirement only through the actual decision process.